10. BANK ACCOUNT
a) A banking account shall be held in the name of the Club into which all revenue of the Club shall be paid, and from which withdrawal shall only be made on the signatures of any two of the following - Chairman, Honorary Secretary Honorary Treasurer. b) The Treasurer shall maintain the accounts and an auditor shall be appointed at each Annual Meeting for the purpose of auditing the Club’s accounts for the ensuing year. c) the Club accounts will be certified annually and presented to the members at the Annual General Meeting.
11. FINANCIAL YEAR/ANNUAL GENERAL MEETING
The financial year of the Club shall be from 1 January to 31 December. The Annual General Meeting shall be held before 30th April in each year.
12. GENERAL MEETINGS
a) To receive the report of the Committee and Balance Sheet; to elect Officers and Committee and to discuss any resolution placed upon the Agenda of which prior notice has been given to the Secretary. No business shall be transacted at an Annual General Meeting unless notice thereof appears on the Agenda, with the exception of routine matters or those which in the opinion of the Chairman of the Meeting, are urgent.
b) Notice to members of Annual General Meetings shall be sent by Royal Mail at least 50 days before the Meeting and will also be announced in the Newsletter and dog press prior to such Meetings. All nominations and items to be placed on the Agenda of the AGM must reach the Secretary 30 days before the date of the Meeting. The Agenda will be distributed by post 18 days prior to the Meeting.
c) In the event of it being found impossible to hold the Annual General Meeting as above the existing Officers and Committee shall remain in Office until the Meeting takes place.
13. SPECIAL GENERAL MEETINGS
A Special General Meeting shall be summoned by the Secretary if 12 Members send a signed requisition stating the subject to be discussed and requesting a Special General Meeting to do so. No business other than that detailed on the Agenda can be discussed at a Special General Meeting and the people who called for the Special General Meeting shall be prepared to pay all costs arising from the said Meeting. The Committee is empowered to call a Special General Meeting at its discretion and 28 days notice will be given in writing to Members.
Honorariums will be paid to Officers who have held the position for one year.
The amount to be decided annually at the AGM.
15 AMENDMENTS TO THE RULES
The rules of the Club may not be altered except at a General Meeting, the Agenda for which contains specific proposals to amend the Rules. Any proposed alteration/s to the Rules may not be brought into effect until the Kennel Club has been advised and approved the alteration/s.
16. ANNUAL RETURNS TO THE KENNEL CLUB
The Officers acknowledge that during the month of January each year Maintenance of Title fee will be forwarded to the Kennel Club by the Secretary for continuance of Registration and that by 31st July each year other returns as stipulated in Kennel Club Regulations for the Registration and Maintenance of Title of Societies and Breed Councils and the Affiliation of Agricultural Societies and Municipal Authorities will be forwarded to the Kennel Club. The Officers also acknowledge their duty to inform the Kennel Club of any changes of Secretary of the Club which may occur during the course of the year.
17. JUDGES LISTS
The Club must produce Judges Lists A3 and B each year from the criteria formulated and approved by the Committee and presented to the Members at the AGM. The lists must show the date of expiry when updated lists must be compiled. Membership of the Club must not be a prerequisite for inclusion in the Lists. The lists will be prepared by secret Ballot of the Committee and forwarded each year to the Kennel Club as part of the Annual returns.
18. KENNEL CLUB FINAL COURT OF APPEAL
The Kennel Club shall be the final authority for interpreting the Rules and Regulations of the Society in all cases relative to Canine or Society matters.
19. FEDERATION OF SOCIETIES OR CLUBS
The Club shall not join any Federation of Societies or Clubs.
20. UNDISCHARGED BANKRUPT
No person whilst an un-discharged bankrupt may serve on the Committee of or hold any other office or appointment within a Kennel Club Registered Society.